Declaration of Owners - MAY Yearly corporate requirements - Costa Rica corporations: List of Owners for the BCCR

Every year, the Banco Central de Costa Rica / BCCR (ie the Central Bank) (and some commercial banks) require you to declare the 'beneficiarios finales' aka 'razón social', regimen de beneficios finales (RBF) or 'registro de accionistas', ie the declaration of owners of your Costa Rica - based corporation. This list refers to shareholders (for a 'sociedad anónima' / SA which is a regular corporation) or cuotistas (for a simpler version of a corporation; similar to the US structure 'limited liability corporation' / LLC; 'sociedad de responsabilidad limitada' / SRL). Fines are charged for failure to comply. Here are some basic details of this requirement. The BCCR requires that this be submitted in May. (1st May until _[TBA]_)

For clarity sake, this process should NOT be confused with the similar D101 form of the government's revenue department (called el 'Ministerio de Hacienda). The D101 form requires you to declare not only ownership but, when applicable, also details about your corporation's assets (like property ownership and bank accounts).

You will need.

• A notary public. 
• (Applicable for foreigners). A digital signature is required. However, only persons with legal residency can have a digital signature. This is why non-residents will need to seek the assistance of a notary public with a digital signature to act on behalf of the non-resident. Since there is no fixed schedule of fees, notary public officials charge a wide range of rates. So far, I have heard of rates ranging from CRC 25,000 to 60,000.
• A current version of the personería jurídica document (that provides evidence to the notary public of the current details of the ownership of the corporation).
• A government / public authorized accountant (aka 'contador público autorizado'), preferably one that works as a team with notary publics.

Steps

1. Ask the notary public to prepare the ''registro de accionistas' statement in a format that you can showcases the notary public's official stamp.
• If an electronic version, it should have the digital signature, & / PREFERENCE because a single copy can be sent to multiple parties.
• If a paper version, it should be on special paper with his official stamp and seal.
2. Ensure that the following have a copy of the 1) personería jurídica and 2) notary public's document.
• public authorized accountant 
• commercial banks. 
• Subject: Registro de Accionistas / Cuotistas - Nombre de Empresa 3-123-456789
  
  
  Buenos días,  Favor actualizar los datos de la cuenta de Mama Gaia SRl en consecuencia.

  
  

  Gracias de antemano.

  
  

  Atentamente,

  Mi nombre 

  Nombre de Empresa 3-123-456789
3. Ask the public accountant to submit the financial statement directly to the BCCR. You will not need to do anything other than to make this request. The accountant will use the notary public's documentation for his process.

CONTENT RELATED TO YEARLY REQUIREMENTS OF COSTA RICA BASED CORPORATIONS 

• Yearly corporate requirements
• JANUARY: Peroneria (payable at any Banco de Costa Rica or competent bookstore (aka 'libreria') during January of each year, roughly CRC 70,000)
• JANUARY TO MARCH: 'Timbre de educacion y cultura' (payable at any Banco de Costa Rica or competent bookstore (aka 'libreria') January until 15th March (CK) each year, roughly CRC 5,000)
• MARCH: D101 form (online declaration of ownership and corporate assets via ATV) for the Ministerio de Hacienda (this page)
• APRIL: D195 form aka 'Declaración Informativa'
• MAY: registro de accionistas / declaration of owners for the Central Bank of Costa Rica due 1-30 April each year.